Almanac is the centralized academic calendar module within the K-12 LMS. It provides a structured and reliable source of information for all school-related events, including academic activities, examinations, holidays, vacations, and institutional events.
Parent and Student Guide (Desktop & Mobile App)
Access Almanac
Mobile App (ios and Android)
Login to your account
Navigate to More –> Almanac
Events are displayed in a list format
Apply filters to customise view
Use left and right arrows to switch months or tap the month name to change month or academic year
Desktop (Web)
Login to your account
Navigate via Side Navigation to Calendar –> Almanac
Events are displayed in a calendar format
Apply filters to customise view
Use left and right arrows to switch months
Default View & Navigation
Current month opens as default
Mobile app auto-scrolls to current date
Event Detail contains Event name, Date, Time and Description
Frequently Asked Questions (FAQs)
You can access the Almanac by navigating to: More → Almanac in the mobile application.
The Almanac includes all important school events such as:
Exams
Holidays and vacations
PTMs
School functions
Academic and co-scholastic activities
No. The Almanac is read-only for parents and students. Events are created and managed by the school administration.
A single day may include multiple school activities such as exams, competitions, or meetings. The Almanac displays all events scheduled for that day so you can stay fully informed.
The Library module provides visibility into a student’s reading activity within the school’s physical library. It displays books issued to the student, their expected return dates, overdue indications, and return confirmations. The module helps parents and students stay informed about reading habits and ensures timely returns to support responsible academic behavior.
FEATURE DESCRIPTION:
The Library module automatically receives book issuance and return updates from the school’s library management system (Skolaro). It displays this information in a structured, easy-to-understand format within the LMS on both web and mobile platforms. Parents and students receive notifications when a book is issued, returned, or overdue.
PLATFORMS SUPPORTED:
• Web • Mobile
PERSONAS INVOLVED:
• Parent • Student
BUSINESS RULES:
• Skolaro (3rd-party) triggers issue/return events to LMS via API. • LMS stores and displays these events in the Library tab under Student Profile. • LMS computes overdue status automatically when expected return date has passed without a return event. • Data is displayed in tabular (web) or card (mobile) format with clear status indicators.
PERMISSIONS LOGIC:
• Student_Library_View — Allows students to see the Library module. • Parent_Library_View — Allows parents to see the Library module for their child.
NOTIFICATIONS:
• In-app notifications for Parents and Students: – When a book is issued – When a book is returned – When a book becomes overdue
1. Introduction
The Library feature provides a transparent and structured view of a student’s reading activity through the school library. It exists to:
Why the Feature Exists
• Promote awareness of students’ reading habits. • Improve communication between school and home regarding library engagements. • Encourage timely return of borrowed books.
What Problem It Solves
• Parents currently have limited visibility into library interactions. • Students often forget return dates due to lack of reminders or centralized tracking. • Schools face overdue returns, causing operational delays.
Who Benefits
• Parents — visibility into reading choices and responsibility habits. • Students — a clear view of borrowed books and reminders. • School stakeholders — reduced overdue management load.
How It Improves the System
• Creates a unified academic profile by integrating library activity. • Reduces missed due dates through clear notifications. • Fosters positive reading behavior.
2. Role-Based Access Overview
RBAC Table
Role
Web Access
Mobile Access
Create
Edit
Delete
View
Parent
Yes
Yes
No
No
No
Yes (Parent_Library_View)
Student
Yes
Yes
No
No
No
Yes (Student_Library_View)
LMS displays Library information only to Student & Parent personas.
RBAC Logic
• Access is purely view-only. • Permissions must be explicitly granted at user-role level. • Notifications are received regardless of permissions, but opening them will respect RBAC.
3. Super Admin Guide
3.1 Responsibilities
• Oversee configuration of incoming APIs. • Ensure RBAC mapping is correct. • Monitor ingestion logs.
3.2 Administration
• Verify Skolaro → LMS API is active.
3.3 Configuration
• Maintain API credentials in secure configuration layer.
3.4 Permissions
• Ensure Parent_Library_View and Student_Library_View are assigned correctly.
3.5 Reporting • Access ingestion reports and logs if required.
3.6 Use Cases
• Troubleshooting when ingestion fails. • Supporting school admins reporting missing transactions.
Q1. Why don’t I see any book records? The student has not taken any library books OR Skolaro has not sent an event.
Q2. Why can’t I edit or delete an entry? Library operations occur only in Skolaro, not in the LMS.
Q3. Why did I receive an overdue reminder? The expected return date has passed, and no return event was received.
Q4. What if a book was returned but still shows overdue? The school may not have updated Skolaro yet.
Q5. Who can view the Library module? Only Parents and Students with the appropriate RBAC permissions.
14. Conclusion
The Library module brings clarity and accountability to students’ reading activity by integrating Skolaro’s library data directly into the LMS. Parents and students benefit from transparent book history, timely reminders, and improved awareness of reading habits. By centralizing this information, the LMS strengthens academic communication and enhances the overall school–home ecosystem.
The Transfer Certificate (TC) feature is part of the LighthouseK12 LMS ecosystem used by Lighthouse Learning schools. The feature enables parents to digitally raise a request when they intend to withdraw their child from the school.
Traditionally, transfer certificate requests required physical visits to the school and manual paperwork. This feature digitizes the entire workflow within the LMS platform, allowing parents to submit requests directly through the system while enabling school administrators to review, approve, or request reconsideration.
The TC feature ensures transparency, traceability, and efficient communication between parents and school administrators.
FEATURE DESCRIPTION
The Transfer Certificate feature allows parents to submit a formal request for a student’s exit from the school by providing a reason and feedback. Once submitted, the request is reviewed by the school administration.
Administrators can either:
• Approve the request, allowing the TC process to proceed • Ask the parent to reconsider, prompting a conversation before final approval
The feature helps schools capture valuable feedback about student exits while ensuring the process is handled in a structured and auditable manner.
PLATFORMS SUPPORTED
Platform
Availability
Web
Admin access only
Mobile
Parent access
Both
Notifications
Note: Parent TC functionality is currently mobile-first.
PERSONAS INVOLVED
• Head Office (HO) Admin • Principal/ School Admin • Parent
Students are not directly involved in the TC process.
BUSINESS RULES
The TC feature operates under the following business logic:
• Parents can raise a TC request only for the current Academic Year (AY) • The system automatically captures the current AY • Parents cannot edit or select the academic year • A parent cannot create multiple active TC requests simultaneously
Existing request handling:
• If an existing request is pending, parents cannot create another request • If an existing request is withdrawn, parents may create a new request
PERMISSIONS LOGIC
Access and actions depend on the user’s role.
Role
Create
Edit
Approve
Reconsider
View
HO Admin
No
No
No
No
Yes
School Admin
No
No
Yes
Yes
Yes
Principal
No
No
Yes
Yes
Yes
Parent
Yes
Limited
No
Respond
Yes
Parents cannot edit requests after submission.
NOTIFICATIONS
The TC feature generates system notifications to keep stakeholders informed.
If a user opens a notification on a platform where the TC module is unavailable:
• The notification appears read-only • CTA buttons remain disabled • Clicking the notification marks it as read
A toast message will display:
“Transfer Certificate feature is not available on [platform] platform currently.”
Example:
“Transfer Certificate feature is not available on Web platform currently.”
1. Introduction
The Transfer Certificate feature digitizes the process of student withdrawal from the school.
Schools often lose valuable insights into why parents choose to move their children to other institutions. This feature enables structured feedback collection during the exit process.
The feature solves several operational challenges:
• Eliminates manual paperwork • Allows parents to submit requests digitally • Provides schools with actionable feedback • Creates an auditable record of exit requests • Ensures controlled approval workflows
Beneficiaries include:
• Parents requesting student transfers • School administrators managing exits • Head Office teams monitoring retention trends
2. Role-Based Access Overview
Role
Web Access
Mobile Access
Create
Edit
Delete
View
HO Admin
Yes
No
No
No
No
Yes
Principal/ School admin
Yes
No
No
No
No
Yes
Parent
No
Yes
Yes
Limited
Withdraw
Yes
RBAC Logic:
• Parents initiate TC requests • School leadership reviews requests • HO Admin monitors data but does not intervene directly
3. Super Admin Guide
3.1 Responsibilities
• Monitor TC activity across schools • Ensure policy compliance • Review analytics and trends • Ensure correct permissions are tagged
3.2 Administration
• System configuration of TC workflows • Monitoring TC data integrity
3.3 Configuration
Super Admin can configure:
• Review analytics and trends • Ensure correct permissions are tagged
3.4 Permissions
Super Admin has:
• Full system visibility • Configuration privileges
3.5 Reporting
Reports may include:
• TC requests by school • Exit trends by academic year • Reasons for withdrawal
4. HO Admin Guide
4.1 Responsibilities
• Monitor TC requests across all schools • Identify patterns in student exits
HO Admin typically does not configure the TC module.
4.4 Permissions
HO Admin can:
• View all TC requests • Export reports
4.5 Reporting
Typical reports include:
• Monthly TC trends • Brand-level exit analysis
5. School Admin/Principal Guide
5.1 Responsibilities
• Review TC requests raised by parents • Communicate with parents where necessary • Approve or request reconsideration
5.2 Administration
Admins manage the TC approval workflow.
5.3 Event / Content Management
Admins can:
• View request details • Review reasons submitted by parents • Decide next action
5.4 Permissions
Admins can:
• Approve TC requests • Mark requests as reconsidered
5.5 Best Practices
• Contact parents before approving TC • Use reconsider option to retain students where possible
5.6 Use Cases
Example:
• Parent requests TC due to relocation • Admin approves after verification
6. Parent Guide (Mobile)
6.1 Access
Parents access TC requests through the mobile application.
6.2 Default View & Navigation
Parents can navigate to:
More → Transfer Certificate → Create Request
6.3 What Parents Can Do
Parents can:
• Submit a TC request • Provide reason for exit • Share feedback • Withdraw request before approval
6.4 Notifications
Parents receive notifications when:
• Request is reconsidered • Request is approved
6.5 Use Cases
Example:
• Parent moving to another city raises TC request.
7. Student Guide
Students do not interact directly with this feature.
8. Teacher Guide
Teachers do not interact directly with this feature.
9. How-To Guide
How to Raise a TC Request (Parent)
Open the mobile application
Navigate to the More → Transfer Certificate
Select Transfer Certificate Request
Enter the reason for requesting TC and review
Provide feedback if required
Submit the request
How Admin Reviews a TC Request
Login to the LMS web portal
Navigate to School Management → Transfer Certificate Requests
Open the parent request
Review submitted details
Choose one action: Approve / Request reconsideration
10. Feature Logic & Display Rules
• Only one active TC request per student is allowed • Requests are displayed in card format • Statuses include:
Pending Reconsider Approved Withdrawn
Activity timeline tracks all status changes.
11. Notifications Overview
Notifications are triggered when:
Event
Audience
TC Request Submitted
School Admin and relevant stakeholders
TC Reconsideration
Parent
Continue with TC
School Admin and relevant stakeholders
TC Approved
Parent
Notifications include:
• In-app alerts • Email notifications
12. Governance & Compliance Rules
System validations ensure:
• TC requests apply only to the current academic year • Duplicate requests for the same Student + School + AY are prevented
Audit logs maintain a record of:
• Request creation • Status changes • Approval actions
13. Frequently Asked Questions
Who can create a TC request? Parents.
Why can’t I raise another TC request? An existing request is still active.
Why can’t I edit my request? Requests cannot be modified after submission.
What happens when the school asks me to reconsider? You will receive a notification and may discuss the request with the school.
14. Conclusion
The Transfer Certificate feature simplifies and digitizes the student withdrawal process while enabling schools to capture valuable feedback from parents.
By centralizing requests within the LMS, the feature ensures transparency, accountability, and operational efficiency for parents, school administrators, and the Head Office.
